Board of Governors Meeting Notice

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Attendee registration is required by Friday, 17 January 2025. If you have questions regarding registration, contact the IEEE SA events team at [email protected] or +1 (732) 258-1528.

Register Attendance for the IEEE SA Standards Board Series

JW Marriott Hotel Beijing Central
18 Xuanwai Street Xicheng District
Beijing, China 118305
+86 10 6391 6666

• Standard Deluxe Room: CNY1200 (single room) / CNY1350 (double room) + tax per night. The group rate (code: E71E71A) is available for stays anytime between Saturday, 22 February – Saturday, 1 March 2025. GROUP RATES MUST BE BOOKED BY FRIDAY, 17 JANUARY 2025. This group rate includes buffet breakfast, Wi-Fi, access to gym & swimming pool facilities and 2 complimentary bottles of water.
• JW Marriott Hotel Beijing Central: Click here to book your room at the group rate. If you are have any questions or are experiencing an online booking issue, contact Perry Hou directly at [email protected] / +86.1500 115 2682

After 17 January 2025, the group rate is not guaranteed and all rooms in the room block will be released.

Most countries require a Tourist Visa to enter China. If needed from your country of origin, apply here with ample time for your visa to be processed prior to your departure date. Please contact Jennifer Biolsi for a Visa invitation.

• JW Marriott Hotel Beijing Central is approximately 45 minutes from Beijing Capital International Airport (PEK)
• Private airport transfers can be arranged by contacting the hotel’s concierge directly:
  • Didi Wang: [email protected] / Mobile 86.13621381101

• Prior to making any IEEE international business travel arrangements employees must:
  • Obtain approval from his/her manager
  • Ensure their passports or visas are up to date, and
  • Log onto International SOS with IEEE’s member number 11BYCA092879, establish an employee account, obtain the “Travel Risk Rating” for their destination country and determine if vaccinations are recommended for a particular country. Employees should ensure that they have no active health issues that would prevent them from traveling on behalf of IEEE.
• When traveling abroad, employees should input their travel itinerary in International SOS in the event of a medical or personal emergency
• Type of travel should be discussed with your manager/SLT member:
  • IEEE Business Travel Upgrade Form
• Complete request to add international service on your IEEE issued phone
• Remember to call JP Morgan Chase to advise of your travel dates prior to departure (U.S. Customer Service #: 800-316-6056 / International Customer Service #: 847-488-3748)

• Those who intend to participate in this meeting series are advised to obtain current information from their state department or consulate of their country to determine the latest security information and advice
• Check with your respective country regarding visa information

• Book your flight(s)
• Book your guest room (no later than 17 January 2025)
  • Select your dates and in the rate drop down box, select Promotional Code and enter code: E71E71A and then click check availability.
• Register your attendance (no later than 17 January 2025)
• Apply for your visa (if applicable)
• Check your vaccination status
• Notify the hotel immediately if there is a change to your arrival/departure date