This short monograph details a simple system of documentation that can be used with any school district's personnel evaluation process. The goal of the monograph is to help supervisors, especially principals, accord fair treatment to employees who are systematically evaluated. The documentation system is founded on the concept of communication. Its goal is to humanize the evaluation and termination process with the ultimate objective of improving an employee's performance to an acceptable level. Based on a series of several types of memoranda, the documentation system helps prepare principals and supervisors for hearings, lawsuits, and appeals for a variety of actions brought about by disgruntled employees and their attorneys. The process outlined in the monograph is intended to keep the volume of documentation to a minimum yet meet the need for full and complete documentation. To provide a focus, the monograph uses teachers as the representative employee group, but the principles and steps described can be applied to any relationship between a school employee and supervisor at any level. Appended are sample memoranda, a sample letter of reprimand from a superintendent to a teacher, and a checklist for creating effective documentation. (WFA)