A new approach to records management reduces the volume of paperwork while preserving information of value. (Editor)

Over the years, efforts have been made to work more efficiently with the ever increasing number of records and paper documents that cross workers' desks. Filing records on optical disk through electronic imaging is an alternative that many feel is the answer to successful document management. The pioneering efforts in electronic imaging in…

Alternative methods of storing and handling the registrar's records are described, and their relative advantages and disadvantages are noted. The methods include paper files, micrographics (computer output microfilm and source document microfilm), and electronic image systems. (MSE)

The inventory system designed for six storerooms in three buildings at the University of Illinois at Urbana-Champaign's School of Chemical Sciences replaced an issue-slip and transactions record system with barcode technology. Data collection error reductions have been significant, making it easier to determine stock levels and plan purchases.…

This chapter examines the main aspects of the Buckley Amendment, giving special attention to the definition of "educational record" and to the ten instances in which an institution may release information about a student without the student's consent. (IRT)

The importance of maintaining and improving college alumni records is discussed. Three types of information needed about alumni are identified: identifiers and locators, qualifiers, and specifiers. (MLW)

Defines forms and the processing characteristics of working forms, and introduces the proposed prototype form definition language to specify the information requirements and to describe the nonprocedural execution in activity processing. The article also outlines the integrated forms-based information system, focusing on the interactions among the…

Effective management of movable equipment in a large institutional environment requires a readily accessible database containing accurate up-to-date information. The design and maintenance of an equipment database at the University of Illinois School of Chemical Sciences are discussed. (MLW)

Since the keeping of good records is essential in the chemistry laboratory, general guidelines for maintaining a laboratory notebook are provided. Includes rationale for having entries documented or witnessed. (Author/JN)

This paper describes some of the problems encountered and the resolutions reached in converting Indiana University Libraries serials holdings information to the format specified in the 1980 American National Standard for Serial Holdings Statements at the Summary Level (ANSI). It is noted that this project was part of the development--by OCLC--of…

Offers suggestions for storing and handling records efficiently and economically at educational institutions. (JG)

A recent study suggests that most respondents think organizations collect more sensitive information about people than is necessary; thus, personnel administrators should be taking immediate steps to safeguard information gathered of employees and applicants. Within this context, this article offers guidelines on keeping personnel files.…

A well-organized small shop is seen as necessary for an alumni association. Some tips include: create one central file, keep up with filing, be a selective saver, keep the original artwork, label pictures, put records on microfiche, and use cards instead of form letters. (MLW)

The development of a simple computer algorithm designed for use by the individual educator or researcher in maintaining and searching reprint files is reported. Called BIBLIO, the system is inexpensive and easy to operate and maintain without sacrificing flexibility and utility. (LBH)