Keeping track of educational furniture and equipment is necessary for accountability and insurance. A categorization and numbering system can organize information submitted by school personnel and can be used by hand or by computer. (MLF)

The steps of a preventive maintenance program are to determine what equipment will fall within the program; to determine what tasks are necessary to perform the required maintenance, and the frequency of each task; and to build a workable schedule. (Author/MLF)

A step-by-step guide to setting up an inventory control system that works. (Author)

The two best reasons for purchasing a typewriter service contract are to obtain insurance against major breakdowns and service when needed. However, not every machine should be on a service contract. Guidelines are provided for deciding. (Author/MLF)

The first of two articles outlines how the director of the physical plant at Monroe County Community College (Michigan) developed a preventive maintenance program. The first step, assembling a set of up-to-date records, is detailed. (MLF)

Carefully organized and effectively implemented predesign activities offer long-term benefits in planning or improving a science building. A number of the predesign studies described were used in planning the Center of Science and Technology at Iona College (New York). (Author/MLF)

A roof audit reveals both short- and long-term roof problems. A list of roofs that must be replaced, their cost, and a time schedule for replacement will prevent multiple simultaneous failures. (Author/MLF)

A computerized maintenance system upgrades the quality of maintenance and increases productivity. Information that should be included in the computer program is described. (Author/MLF)

Controlling copier costs begins with an equipment inventory and a survey of administrators' needs and suggestions. (Author/MLF)

This second article in a series on inventory control outlines the importance of the warehouse and its part in providing good logistical services. (Author/MLF)

Outlines how a good preventive maintenance program can be scheduled and followed up to insure that the inspections have been performed. Both manually operated and computerized preventive maintenance programs are discussed. (MLF)

A facilities audit first helps establish priorities--which buildings have the greatest need based on the severity of their physical and functional problems. Second, it helps to forecast capital improvement funding needs for the next several years. (Author/MLF)

An inventory control system stimulates competitive bidding, resulting in the best price for an item. Other cost savings can be achieved by specifying prepayment of freight charges by the successful bidder, seeking standardization of products, and purchasing jointly with nearby municipalities and school districts. (Author/MLF)

The actual facilities audit begins with the physical analysis of each selected building. A building is separated into four physical categories: primary structure, secondary structure, service systems, and safety standards. (Author/MLF)

Guidelines are offered for setting priorities on neglected maintenance deficiencies: breaking down the aspects of buildings into various categories, and weightings within these categories; conducting a campus audit; and convincing the administration that the maintenance work recommended is vital to the institution's continued operation.…