Schools and universities should have a thorough plan that sets priorities for the most pressing facility renovations. With remedial programs, enrichment offerings, recreational activities and extended-year schedules, many school facilities are no longer dormant in the summer months. The increased year-round use of education facilities benefits…

In January 2008, Ed Ayers, president of the University of Richmond, signed the American College and University Presidents' Climate Commitment. This commits the university to creating a comprehensive action plan to move toward climate neutrality. Even before "sustainability" became one of the university's overall goals, Information Services (IS)…

In 2002, APPA published "Maintenance Staffing Guidelines for Educational Facilities," the first building maintenance trades staffing guideline designed to assist educational facilities professionals with their staffing needs. addresses how facilities professionals can determine the appropriate size and mix of their organization. Contents…

The average school district loses more than $80,000 per year because of lost or damaged IT assets, according to a QED survey cosponsored by Follett Software Company. And many districts--59 percent--still use manual systems to track assets. Enter asset management systems. Software for managing assets, when implemented properly, can save time,…

Shelf reading the stacks is very often not seen as scholarly work in library circles and is therefore overlooked. However, there is a very real frustration of a patron who cannot find the material they need. There are very few studies that provide a working model for shelf reading. The authors suggest a collaborative shelf reading model based on…

Discusses issues related to school district implementation of June 2001 Government Accounting Standards Board (GASB) Statement 34 designed to change how schools report fixed assets. Includes planning for GASB implementation, conducting fixed-asset inventories, and making time for GASB reporting. (PKP)

A stocktake is a legal requirement that ensures that teacher-librarians are accountable for the money they have spent throughout the year. Including staff salaries, the library absorbs a large amount of the annual school budget, so it is essential that funds are spent wisely. Inventory is done at the end of each academic year as part of the…

Guidelines for building owners to use in determining if a building is a financial asset or a liability. (MLF)

Lists the items that should be included in a school building inventory and discusses techniques for marketing once the decision to close a building has been made. (MLF)

At the end of each school year there are discussions on all the international teacher-librarians' lists about whether there is a need for inventory or, as the Australians call it, "stocktake"; whether it is reasonable for us to request resources be returned before the last day of school; and whether the library should be closed to allow…

Describes Pikes Peak Library District's innovative use of portable microcomputers to accomplish an inexpensive collection inventory. The Radio Shack Model 100 battery-operated microcomputer was used as a data-capture device for updating status records of the library's regular automated circulation and cataloging programs. (Author/MBR)

Keeping track of educational furniture and equipment is necessary for accountability and insurance. A categorization and numbering system can organize information submitted by school personnel and can be used by hand or by computer. (MLF)

The steps of a preventive maintenance program are to determine what equipment will fall within the program; to determine what tasks are necessary to perform the required maintenance, and the frequency of each task; and to build a workable schedule. (Author/MLF)

A step-by-step guide to setting up an inventory control system that works. (Author)

The two best reasons for purchasing a typewriter service contract are to obtain insurance against major breakdowns and service when needed. However, not every machine should be on a service contract. Guidelines are provided for deciding. (Author/MLF)