States that the maintenance and storage of paper documents has many inherent weaknesses, including hidden costs and attached risks. Asserts that document imaging is a viable, up-to-date technology that could eliminate many of these costs and risks. Describes the system benefits, scope, requirements, and costs and the legality of optically stored…

Discusses library archival information as an essential element in librarians ability to establish themselves as competitive providers of information; describes problems with conventional archive storage methods; recommends recordable CD-ROMs for an electronic archiving media; and gives an example of document management software used with…

Reports on a three-year research project entitled "The Preservation of the Integrity of Electronic Records." The project aims to identify and define in a purely theoretical way both the by-products of electronic systems and the methods for protecting the integrity of those which constitute evidence of action. (AEF)

Examines the need for reevaluating archival principles and practices. Reviews opportunities created to enhance and enrich archival work and difficulties of archiving digital information. Illustrates the consequences in terms of selection and appraisal of records. Emphasizes the impact of digital information on ethical, legal and societal issues.…

Discusses research conducted by the National Historical Publications and Records Commission on electronic record keeping (tools and techniques to manage electronic records produced in an office environment) and on the best practices for storing, describing, and providing access to all electronic records of long-term value. (Author/LRW)

Notes that child care directors need a flexible and structured filing and retrieval system for all their documents, but most importantly, their essential documents. Provides a case study, a "to do" list for reorganizing a child care program's filing system, an inventory and supply order list, and a list of essential document categories.…

Discusses problems with paper storage; considers organizational requirements for storage, including access, cost, and security; describes storage options, including filing cabinets, open shelving, cabinets, carousels, mobile racking, and rotary storage; and examines paper storage as part of a records management strategy. (LRW)

Outlines concepts essential for library material preservation. Describes the following components of a formal preservation program: (1) environmental control; (2) repair; (3) binding; (4) deacidification; (5) reformatting; (6) disaster preparedness; (7) education; and (8) administration. Suggests that libraries can improve their preservation…

Provides a brief review of the basic elements of library security and preservation programs as a background for an exploration of security/preservation issues, problems, and policies. Discusses environmental control, disaster preparedness, fire protection, storage and handling, and controlling access to collections. (AEF)

In Illinois, local governments need to know how to comply with the Open Meetings Act and the Freedom of Information Act when using teleconferencing, electronic record keeping, and e-mail. Examines the application of existing provisions in these acts and outlines questions regarding electronic records and e-mail that can not be answered under…

Discusses challenges to recordkeeping in a networked environment and describes emerging models. Suggests these principles that inform recordkeeping policies for National Information Infrastructure (NII) applications: move recordkeeping issues onto the agendas for planning and system design; understand recordkeeping requirements before systems are…

Archivists need to apply traditional principles of records management to electronic documents if these records are to survive for research by future scholars. Additionally, archivists must ensure that the electronic records preserved remain accessible as hardware and software change over time. (Author/AEF)

COPAC is a union catalog giving access to the online catalog records of some of the largest academic research libraries in the United Kingdom and Ireland. Discussion includes ways in which duplicate detection and record consolidation procedures are carried out, along with problem areas encountered. (Author/AEF)