Current literature outlines the importance of--and strategies for--collecting student life material in institutional archives but does not address the inclusion of this material within collecting statements. This study examines publicly available collecting statements from Association of Research Libraries (ARL) institutions' university archives,…

Copyright is extremely complex, and it is difficult to convey its complexities in a clear and concise form. Through decades of experience, archivists developed informal best practices for dealing with copyright in the analog world; however the application of copyright in the digital environment is evolving in response to rapidly changing…

In this paper the author compares the use of digital materials that have been deposited in The Ohio State University (OSU) Knowledge Bank (KB). Comparisons are made for content considered in scope of the university archives and those considered out of scope, for materials originating from different campus sources, and for different types of…

Unprocessed archival collections can contain unknown and potentially hazardous materials that can be harmful to other collections and staff. Archival literature largely focuses on collection and personnel dangers posed by environmental hazards such as mold and insect infestation but not on pharmaceutical and chemical hazards. In this article, the…

While the need for a data retention policy is rapidly becoming clear to schools, little guidance is available for crafting one. Most schools depend on backup and recovery plans that generally focus on individual servers or devices. However, retention policies also need to focus on the type of data contained on those servers and how it will be…

Describes a major deaccessioning (weeding) project begun in 1985 at the library of the Nebraska State Historical Society, including a brief history of the Society and the events leading to the decision to weed. Public controversy over the handling of the project, benefits of the weeding, and new acquisitions policies are also discussed. (MES)

Examines an effective response to library or archive theft and vandalism of valuable materials: the restricted access reading room. Discusses the need for an alert staff, user identification, restriction of carry-in items, electronic surveillance, record keeping, limits to quantities of collection materials, exiting procedure, photocopying, theft…

The creation of rules and procedures for cataloging archival collections was made difficult because of the nature of archives and manuscript collections and the challenge of describing them. Discusses definitions and principles; accessioning and arrangement; inventories, the core descriptive finding aid; integrated descriptive programs; and…

Examines issues in electronic records management from an archival perspective and illustrates points by referring to policy development at the Australian Archives. Describes the Australian Archives; outlines its strategy for managing electronic records; discusses policy response; preservation of format versus virtual records; and records creation,…

Firm policies and procedures that address the environment, patron/staff behavior, general attitude, and care and handling of materials need to be at the core of the library/archival security program. Discussion includes evaluating a repository's security needs, collections security, security in non-public areas, security in the reading room,…

Discusses issues that libraries face when selecting electronic publications and describes the development and creation of a genre statement, a new form of collection policy for digital publishing, at the University of Maryland that includes content, pricing, use and functionality, archiving, access, duplication, licensing terms, and an evaluation…

Because of the high incidence of special-collections thefts and embezzlements during the past decade, library management must reassess its "user friendly" philosophy for both library patrons and employees. An internal control system is described. Causes of theft, and policies and procedures for protecting the collection are discussed. (AEF)

Provides a brief review of the basic elements of library security and preservation programs as a background for an exploration of security/preservation issues, problems, and policies. Discusses environmental control, disaster preparedness, fire protection, storage and handling, and controlling access to collections. (AEF)

The conclusions reached at the conference "Rare Book and Manuscript Libraries in the Twenty-first Century," (Houghton Library, Harvard University, 1992), summarized in this essay, provide a context for the "Flair" Symposium. Some issues have changed; others have not. Newer technologies have produced aids and challenges for…

Provides information to help historical organizations, archives, and libraries organize, evaluate, and preserve photographic records. Discusses the identification and dating of photographic processes, motion picture film, videotape, and enclosures; reviews storage environments, collection policies, appraisal and access issues; and presents a list…