Purpose: Increasing flexibility and student mobility are among the most important objectives of today's universities. The purpose of this paper is to discuss the effects of student exchange process (SEP) on a campus management system (CMS), compare different models and recommend an improvement handling transfer process. Design/methodology/approach: A comprehensive literature review of how credit transfer is handled in today's CMS was conducted to understand the information management methods used in the student transfer process. On this basis, a flexible task-based system design is recommended to facilitate the transfer of educational gains between universities. For evaluating the effectiveness of different system designs in the SEP, the duration of information processing process steps was measured quantitatively via on-site observations and user interview in a university's horizontal, vertical and the Erasmus student exchange (SE) data. Findings: Building a flexible system design based on a loosely coupled mapping between curriculum and educational activities, and increasing the self-management capabilities of a student will facilitate managing SE data in an integrated environment and reduce the university staff's workload considerably. Originality/value: To the author's knowledge, this is the first study making quantitatively measurement and comparison of different credit transfer methods of CMSs. Based on this result, the authors have recommended a new flexible method that supports increasing a student's self-administration capabilities, reducing the workload of university staff, and contributes academic mobility.