This book is a functional study of colleges and universities and is intended to aid: (1) those responsible for the documentation of these institutions including archivists, records managers, administrators, historians, librarians; and (2) those responsible for documentation within other institutions such as banks, hospitals, governments, etc. For…

An archivist can help educational institutions in appraising records, preparing retention and disposition schedules, and advising on methods of retaining records. An integrated archival/records management can save money by reducing both the amount of paperwork produced and the amount of storage space needed. (Author/MLF)

Major databases and data collection efforts related to postsecondary education are described. Database selection was limited to data that was national in scope, of broad interest, and timely (after 1972). Approximately 95 databases are covered, each of a two-page abstract that describes the subject matter and scope of the database, the data…

Facilities that teachers and students can use to store and access bibliographic materials on a computer, referred to as a bibliographic information system (BIS), are described. Advantages and disadvantages of the BIS in teaching are examined, and questions to consider before acquiring a BIS and how to acquire a BIS are discussed. (RM)

Discusses methods of calculating students' average grades and assigning letter grades by using dBASE II. Procedures are described for creating, recording, appending, editing, and sorting grade files; calculating total grades; using the fixed method to assign letter grades; and finding sample variances. The program for creating command files is…

Potential problems for college and university computing functions posed by arrival of the year 2000 (Y2K) are discussed, including arithmetic calculations and sorting functions based on two-digit year dates, embedding of two-digit dates in archival data, system coordination for data exchange, unique number generation, and leap year calculations. A…

This project was designed to develop a uniform statistical reporting system that could be used by all of the library departments at Chicago State University to collect statistical information, both for major statistical reports, and for the library's daily operations. It is noted that the statistical forms were designed to enable the staff member…

Describes three areas of concern common to most major research libraries--storage requirements, preservation of library collections, and remote access to library resources--that are adaptable to current developments in computer-based information delivery. Data on University of California's nine-campus library system is cited. Eleven sources are…

A guide to personal name customs in foreign countries is presented in order to help in U.S. college recordkeeping. It is recommended that foreign student's names be clarified at the beginning of their enrollment and that consistency be maintained throughout their records. (MSE)

This paper briefly outlines the process used to organize, classify, and make accessible a collection of architecture slides in the Architecture Resource Center at Andrews University in Michigan. The classification system includes the use of Art and Architecture Thesaurus subject headings, the ERIC (Educational Resources Information Center) concept…

Discusses two mathematical ideas that come from the Incan and Mayan cultures: (1) the quipus, an Incan recordkeeping tool that encoded data via a logical-numerical system on spatial arrays of colored, knotted cords; and (2) the link between recording time and counting in the Mayan culture. (MDH)

A checklist of 10 ways to use computers in a college or university public relations office is presented including: storing information, streamlining tasks, distributing news, handling hometown releases, maintaining mailing lists, communicating, producing publications, coordinating calendars, getting organized, and troubleshooting. (MLW)

Describes ways in which databases can be used in economics and business education classes. Explores arguments put forth by advocates for the use of databases in the classroom. Offers information on British software and discusses six online database systems listing the features of each. (KO)

Designed to be a foundation work, this book about information storage and retrieval includes discussions of theory as well as descriptions of practice. It is intended for: (1) students at both the graduate and non-graduate level who are beginning formal studies of librarianship/information science; (2) staff of library/information units who have…

Memory is the primary mechanism of modern education. Despite memory's importance in other ways, it is not the primary tool for solving problems, making theories or plotting courses of action. Students should be taught how to separate trivial from important information by using critical judgments, ethical standards, and logic. (MLW)